Invoicing is changing, people struggle to keep up

Electronic invoicing mandates are arriving quickly

A constantly changing landscape within the e-invoicing and continuous transaction controls space is causing organisations problems. Implementing solutions with moving goal posts and complexity in regulations and requirements is causing people to firefight rather than plan effectively.

Having a partner who has experience saves you money, time and resources. Bringing in someone who has seen other implementations, experienced their benefits and addressed their short comings means you get a quicker time to results.

E-invoicing solutions vary

Where do you start?

Knowing where to start is difficult, but the key thing is to know where the most risk is in your business. Understanding how to set out the short term, medium term and long term goals gives you the flexibility to react quickly to the changing and complex landscape.

Electronic invoicing benefits

There are complexities in this area, but the benefits are also massive. Improved efficiency through the reduction of manual paper processing and scanning. Improved accuracy as a result of automated data entry and AI, reducing errors and risk. Improved cash flow due to increased automated capabilities. Improved security and also compliance comes with the reduction in manual efforts.

E-invoicing standards

The standards vary globally, which is one of the difficult things we have helped our clients deal with. UBL (Universal Business Language), ZUGFeRD (Zentraler User-Guide für elektronische Rechnungen in Deutschland) is present in Germany and Peppol (Pan-European Public Procurement Online) is a network for public procurement in Europe. There are more standards globally including CII (Cross Industry Invoice),
EDIFACT, X12, FACTURAe and GOB to name some but not all.

What do we offer

We are capable of providing an end to end solution for you electronic invoicing requirements. Involving elements such as creation, sending, receiving, processing, automation improvement, storage and archiving. There are elements of each standard which are similar and elements which require specific solutions, as well as specific requirements for each business. Our ability to apply best practice and our experience accelerates your ability to get to value.

E-invoicing Benefits

Efficiency

By reducing the amount of manual effort in your invoicing processes you reduce the effort required to move an item through it.

Accuracy

Efficiency and reduced errors come from accuracy. Improved ability to automatically pass information through your systems means less chance of error and more consistency.

Cash flow

Improved speed and accuracy gives you the opportunity to maximize cash flow opportunities. Taking advantage of early payment opportunities.

Security

Less intervention means a more secure and consistent process. More secure processes breed confidence and the ability to see outlying activity.

Compliance

Mandates and standards are non negotiable, so correct implementation is vital. Knowledge of these areas is valuable, we hold that knowledge and experience.

Future capabilities

Once implemented, a successful e-invoicing program can offer future proofed capability. Allowing you to adapt to new changes to the landscape and requirements quickly.

Partnerships require consistency

Get your project foundations set

Here we align the project, creating and agreeing upon a common understanding in relation to the key aspects of the projects. A project schedule is described and approved as well.

We use workshops to gain insights into project objectives, priorities, alignment of the project organization and create a timeline.

Want to get started

Understanding actual benefits

Here we define a Minimum Viable Product (MVP) by looking into use cases. These cases will provide an even greater understanding of the requirements and give us a measurable goal. At the end of this step, the acceptance test plan criteria are developed. Having this means we can keep on track with he project, having a source to draw what success looks like and make sure we stay on target.

Want to know more?

Building and testing in sprints

We use an iterative process and during this phase the project team will configure and/or develop the solution based on the requirements and MVP. This phase will be managed in sprints. Giving us flexibility and helping push towards our project goal.

Each sprint will have a defined goal and backlog. Alterations that are based on the feedback from testing are an integral part of each sprint. During this phase, the project team on the client side will receive training in order to prepare for their role, which is to test and approve the project/solution being built.

Any questions about testing?

Acceptance testing offers control

It is not just systems that need to be made ready, people do to. This means that the solution developed and tested, needs to be moved into acceptance testing People then receive training on how to become users. This provides invaluable information and feedback needed to correct any critical and non-critical issues. The critical issues will be handled and fixed. While the non-critical issues will be logged for later revision in another sprint to not hold up the project.

Bad UAT experiences?

Deploying and going live

This part of the process includes the production readiness and people readiness. This means preparing the system for the solution to be transported into production. As well, the training the end-users and ensuring the availability of an end-user’s guide. The cut-over activity process will be initiated in this step. We will provide continuous care, where we pay close attention to issues appearing shortly after launch. From here we do a handover to our Turnpikes Support and Managed Service team. This ensures that there is always someone to contact who is aware of your specific needs and details.

Get to go live

A partner helps you grow

Getting to go live on a project is one thing, but how do you stay on top of new releases, updates, possibilities and perform day to day tasks? Find a partner who has that knowledge and can apply it to your requirements.

Get in touch

Start your journey now